As the Member of Parliament for Bradford East, it is important that my office and I can take up casework, contact constituents about my work as their MP, and enquire about views on local issues affecting people in Bradford East.
The information below relates to how I collect and use your personal data, the legal basis under which I do so, and provides information about your rights in respect of your personal data for which I am the data controller. The data protection officer can be contacted at firstname.lastname@example.org.
Why I need to collect and store personal data:
I collect and store personal information and data in order to deal with casework on behalf of constituents and to keep residents updated about campaigns and local issues, and I will only use, collect and store personal information and data for the purpose for which it has been obtained. The lawful basis for processing casework data has been identified as public interest, and in terms of campaign updates by email, I will contact you for additional consent.
I may also communicate by post, email, phone, social media or text message about my work and to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector and I may contact you in connection with my activities as an MP. However, I will only send emails, texts or contact you by telephone where you have provided explicit consent for me to do so.
You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting me at email@example.com or using the unsubscribe option provided in communications.
Who I share your information with:
When I take up casework on your behalf, it may be necessary for me to share the details that you have provided with Government Departments, Local Authorities, and other Relevant Bodies. I will only share as much information as necessary to take your case forward. Other than in these circumstances, I will not share personal information with other organisations without your explicit consent.
In the course of my work, it may be necessary to transfer personal data to or from countries that are outside the EEA. In each case, I will take steps to ensure that the suppliers I use comply with the relevant legislation and protections.
If you have any questions or concerns about how the information you provide as part of a casework request is used, please contact me for more information.
Retention of personal data:
I will only keep personal information and data for as long as it is necessary to fulfil the purposes that have been set out. Most personal data will not be kept longer than five years (the length of a Parliament), however, some personal data may be held longer than this period depending on the individual needs of the case. I may also retain a minimum amount of information about closed cases in the event that I am contacted again for assistance.
I will also regularly review the personal information I hold to ensure that its use is necessary and proportionate, and whether it should be maintained.
Under existing legislation, you have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:
- Obtain copies of the personal information I hold about you (known as a “Subject Access Request”);
- Request that I correct or update any personal information held about you;
- Ask that I erase or restrict the way in which I use your information; and
- Request that personal information you have given your consent for me to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”).
You may also opt-out of receiving further communications form me in any medium at any time. All requests to unsubscribe are dealt with promptly within a week.
If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact firstname.lastname@example.org.
For more information, or to exercise your right to raise any issues or concerns directly with the ICO, you can contact the Information Commissioner’s Office.